Insert a PDF document into InDesign

How to insert and edit PDF in InDesign

within the wide variety of programs offered by Adobe, we find InDesign. Its functions are specially designed for text layout and user-autonomous editing. It is not a program designed as a PDF reader, but if necessary there are alternatives. Can insert a PDF document in InDesign and then make some general aesthetic modifications.

The procedure is not very difficult, although it requires some specific steps. In this guide we tell you the procedures to insert the PDF into InDesign and subsequent tasks and actions that you can carry out. Always having as a priority the objective of improving the general quality of your layouts before the final editing project.

Steps to insert a PDF document in InDesign

As a first action, you have to open the InDesign application from the programs menu or with the shortcut. Once on the main screen of the program, follow these instructions:

  • Open the File menu and select New.
  • In the format selection, choose the Page Size according to the PDF you want to insert.
  • Choose the Portrait or Landscape orientation as needed by the PDF.
  • Add Columns or select the margins to display.
  • Press the OK button to open a new blank InDesign document.
  • Again from the File menu, choose Place and browse to the location of the PDF.
  • Double-click the file to bring up the import progress bar.
  • Place the cursor in the exact position to place your PDF file (it will turn into an arrow with the Adobe logo) and press on the chosen area.
  • Modify the positioning according to your tastes.
  • Go back to the File menu, press the Save option and choose a title and location for the new document you created.
  • You can also choose the Print option to transfer it to paper.

Other little-known uses of InDesign

Following the multiple possibilities offered by Adobe InDesign, you will find that the app does not have all the recognition it deserves. Unlike Adobe Photoshop, which has become extremely popular and is considered one of the most used graphic design tools, InDesign is a little less widespread. But professional users know that they have a program full of tools that help with the layout and presentation of books, magazines and other editorial products.

The history of InDesign

The first application dedicated to creating marketing designs was QuarkXPress, but InDesign revolutionized the sector since its appearance in 1999. It originally worked in Mac environments, but it quickly also turned to Windows computers and marked a before and after in the layout market.

Cloud Plugins

In addition to changing the way businesses large and small approach their advertising campaigns, Adobe InDesign has full cloud compatibility Adobe Creative Cloud. This translates into simultaneous editing tools and compatibility to modify different elements, being able to quickly open Photoshop or Illustrator to make the necessary touch-ups.

Tools with Artificial Intelligence

compatibility with other Adobe tools It allows InDesign to adapt to new technologies. With Firefly, for example, different resources can be created using Artificial Intelligence that can later be adapted and edited to the layout created by InDesign.

PDF editing options in InDesign

Autosave Feature

La InDesign auto engraving feature It is a great ally when you work regularly on the app. It is especially useful to prevent data loss due to technical malfunctions. You can select the destination for auto-save files, to make it easier to find them manually. This configuration is done through the following steps:

  • Open Edit – Preferences – File Management in Windows.
  • Open InDesign – Preferences – File Management on Mac.
  • Select Browse to determine a new folder for the autosave files.

Cutting techniques or Clipping Masks

El clipping masks effect In InDesign it can be achieved using tools such as the Pen. The application works mainly with frames, so you can use Pen to mask the image in question. How is it done?

  • Use the Pen Tool and draw the shape you want.
  • Place an image inside that shape with the File – Place menu.
  • Adjust the shape and use this mechanism to make clipping masks to your liking.


Insert a PDF file into InDesign, edit it to display it according to the style of your layout, and then publish it is possible from the InDesign app. You can make modifications and add other visual effects and edits according to your needs. The general experience with InDesign is very satisfactory, and if it is used comprehensively with the rest of the services through the cloud or locally, even more professional projects are achieved. Layout and publishing of books, magazines, catalogs and other publishing products is truly easier thanks to these versatile Adobe tools.

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